By- Laws - May 23, 2012
Email: riverviewcpc@gmail.com
ROLE OF THE RIVERVIEW CRIME PREVENTION COMMITTEE
Mission
Statement:
“We are a
pro-active committee in Riverview working towards the prevention of crime
through the development of community partnerships, education and increased
public awareness.”
Our Purpose
1. To build the collective wisdom and
experience of the community of Riverview as we work together in building a safe
and healthy environment.
a. The
COMMITTEE shall hold regular monthly meetings, with the exceptions of July and
August.
b. COMMITTEE
selection shall be decided by the COMMITTEE of the whole.
Riverview Crime Prevention
Committee encourages the Town of Riverview
to appoint a Town Councilor to act as liaison between the Town Council and the
COMMITTEE.
c. The RCMP shall be represented by an officer or an alternate
with voice and vote on the committee to provide updates on local community
issues.
ARTICLE I – DEFINITIONS AND INTERPRETATIONS
1.1
In
these By-laws:
(a)
COMMITTEE
means the Riverview Crime Prevention Committee (RCPC).
(b)
YEAR
means the operating year of the COMMITTEE. The YEAR shall be from September 1
to August 31.
(c)
MEMBER
means any person who meets the qualifications of the COMMITTEE.
(d)
OFFICER
refers to one of the voting members of the EXECUTIVE.
(e)
EXECUTIVE
refers to the collective group of members which includes the following
positions;
President
Vice President
Past President
Secretary
Treasurer
ARTICLE II – MEMBERSHIP ON THE COMMITTEE
2.1 Membership on the committee shall be open
to persons recognized by the COMMITTEE
as representatives within Riverview. The
COMMITTEE shall also be composed of
individuals representing a special interest group or specific segment of the Riverview populations
(students, children’s schools, senior citizens,
MEGMA, minorities) as recognized by the COMMITTEE.
2.2 The COMMITTEE role is to search for
proactive solutions in the areas of public safety,
security and crime prevention.
ARTICLE III –
EXECUTIVE MEMBERS
3.1.1 At
the June meeting there shall be selected
from among the voting MEMBERS following EXECUTIVE
positions that shall compose the EXECUTIVE.
President, Vice President, Past President, Secretary
and Treasurer
ELECTION
3.2.1
The election
of officers shall be by secret ballot vote or by
acclamation. They shall assume office
following the June meeting of the Riverview Crime Prevention Committee,
and serve one year up to a maximum of two years, or until the election and
qualification of their successors.
3.2.2
Only
voting MEMBERS in good standing shall have the right to vote at the June
meeting for election or to hold office. The criteria for being a member in good
standing must be approved by the committee as a whole, prior to the June
meeting. All committee members are required to have a criminal check.
3.2.3
The
President shall be the chair of all the official meetings and ensure that the
meetings are conducted in an orderly and productive manner. The President shall remain neutral except in
the event of a voting tie where he/she will cast the deciding vote.
3.2.4
The Vice President
shall chair all meetings where the President is unable to attend. The
Vice President shall be responsible to ensure that members are notified of
meetings.
3.2.5
The
Past President shall perform duties as assigned by the RCPC COMMITTEE.
3.2.6
The
Secretary or alternate as assigned by the chair
shall attend and suitably record in permanent form, all meetings of the RCPC
COMMITTEE, and shall perform such duties as may be assigned to the position. The Secretary shall keep such records as may
be necessary to record the business of the RCPC COMMITTEE.
3.2.7
Minutes of the RCPC COMMITTEE meetings will be forwarded to
Town Council by the Secretary
once reviewed by the President. Minutes shall be distributed at least one (1) a
week before the next meeting
3.2.8
The
Treasurer shall keep accurate records of any monies held by the RCPC COMMITTEE.
3.2.9
The
signing of cheques shall require two (2) signatures. Signing Officers of the
COMMITTEE shall be:
President
Vice-President
Treasurer
ARTICLE IV - ELECTIONS
4.1.1 A nominating committee of a minimum of
two (2) MEMBERS, one being
the immediate or active Past President,
shall be convened two months
prior
to the June meeting.
4.1.2 This
RCPC COMMITTEE shall ensure that there is nomination for each position:
President,
Vice President
Secretary
Treasurer
4.1.3
The report of the Nominating Committee will be presented at
the June meeting.
4.1.4
The MEMBERS whose names have been filed with
the Secretary as nominees for the
positions of President, Vice President, Secretary and Treasurer shall be
elected by a vote of the MEMBERS present at the June meeting. Where there is no contest for a position,
candidates shall be declared elected by acclamation. Where there is no
nomination the committee shall make the selection to fill the position.
ARTICLE V– MEETINGS
5.1.1
The
RCPC COMMITTEE shall at all times have a Public Relations Officer who shall be the President or designate. Other committees may be formed as required.
5.1.2
Special
meetings may be called at the discretion of the President.
5.1.3
The
RCPC COMMITTEE shall meet upon the call of the EXECUTIVE.
5.1.4
At regular or
special meetings of the RCPC
COMMITTEE, all individual MEMBERS as approved and recorded by the EXECUTIVE, in
attendance in good standing shall be entitled to vote. Voting shall normally be by a show of hands,
except for election of Officers which shall be by secret ballot.
5.1.5
Where
a secret ballot is requested, the President shall appoint two MEMBERS to act as
scrutineers. Following the vote, the
scrutineers shall verify and advise the MEMBERS of the result and then
immediately destroy the ballots.
5.1.6
Members
must be present at meeting in order to vote. No proxy voting shall be allowed.
ARTICLE VI – BUSINESS YEAR
6.1.1
The
operating YEAR of the COMMITTEE shall begin on the first (1st) day
of September in any YEAR, and end on the thirty-first (31st) day of
August of the following YEAR.
ARTICLE VII –
PROCEDURE
7.1.1
A
quorum for the all regular and special meetings shall be a minimum of 50% plus
one (1) voting MEMBERS, including at least two of the EXECUTIVE.
7.1.2
Roberts
Rule of Order shall prevail.
7.1.3
The
order of business shall be as follows;
·
Reading/Adoption
of agenda and minutes from previous meeting as circulated,
·
Business
arising from the minutes,
·
Report
from any special committee,
·
New
Business,
·
Adjournment
7.1.4 Any MEMBER may be removed from office by a
three/quarters vote of the voting
MEMBERS in attendance at a meeting.
A written request for such motion shall be made to the President and
shall include grounds for the request.
The President shall advise the MEMBER in question of the request, and
the MEMBER shall have full opportunity to defend themselves to the membership
prior to any vote.
7.1.5 Committee
members who are absent for more than two (2) meetings without demonstrating
just cause shall not be considered a member in good standing.
ARTICLE V111
- GOODS AND SERVICES
8.1.1 All
purchases of goods or services in excess of $100.00 undertaken by the committee
must first be presented to the committee. Upon the recommendation of the
committee, three quotes must be obtained and presented at a subsequent meeting
for approval. Preference will be given to quotes from a Riverview business or
service provider, based on merit and competitiveness.
ARTICLE 1X–
AMENDMENTS
9.1.1 The
by-laws of the RCPC COMMITTEE maybe amended at any General or special meeting
of the COMMITTEE by an affirmative vote of three-quarters of the MEMBERS
present, provided the proposed amendment shall have been submitted in writing
to each MEMBER 14 days prior to the meeting.
By- Law
Committee
Amended May 23,
2012
Cecile Cassista,
Secretary
Nelson Vessey,
Committee Member
